Business Letter
Today almost all companies prioritize writing a cover letter
is in English, the company intends to show the meaning of English to interact
in the company, because the English language is the language that should be
understood. The following sections will explain about what is contained in the
letter of the business ..
let's see .. !!
Part of a Business Letter :
1. Letter Head
2. Reference Line
3. Date Line
4. Inside Address
5. Attention Line
6. Salutation
7. Subject Line
8. Body Of Line
9. Complimentary Close
10. Signature
11. Enclosure
12. Carbon Copy Notation
Of the twelve points above, will be explained the function
of each is as follows :
1. Letter head
The letterhead is :
An identity that contains the logo, name, address and phone
of the sender of the letter. Sample the letterhead :
2. Reference Line
In the English-language letters usually contain the letters
before the name of the executive who signed the letter, followed by a slash or
a colon, then the name of the letter typist. Some companies add a code or a
specific number based on their file systems. Reference is placed above the top
of the letter date.
Example :
Your ref: 22 March 2004
Our Ref: BS / KF
3. Date Line
It contains the date, month and year of manufacture of the
letter. The date is below the return address. For the month of writing should
be written with the name of the month, not written explanation numbers. Because
it can be confusing. The format of writing the correct date August 17, 2012.
British English
In British English, the day before the month is usually
written. If we want, we can add the suffix numbers rise (st, nd, rd, or th).
Preposition of before the month is usually omitted. We can put a comma before
the year, but this is not common anymore in British English. Example: 26 (th)
(of) January (,) 2011
American English
In American English we can also write the date simply by
using numbers. The most common are :Example: 3/11/09 or 3-11-09
It should be noted that usually means the date 11/03/09, 3
November 2009 in British English and in American English can mean dated March
11, 2009. To avoid this confusion, you have to spell out the month or use
abbreviations.
4. Inside Address
Contains information that contains the location of the
recipient of the recipient's name, address, zip code, country. Examples
destination address :
Beginning with the company's name or the name of the person,
if there is a name of the degree must be used before the name of greetings such
as Mr, Mrs, Miss, Ms, Mr, M. Sc, Dr., Prof., Captain, Major, Colonel, General.
This address can also begin with a job title or department (if you do not know
the name): Sales Manager, Account Department. Items that follow :
- Name-house or building number and street name-building
city name and zip code.
5. Attention Line
Is an alternative to placing the recipient's name in the
address ..
6. Salutation
Contains greeting to initiate the contents of a letter.
If you know the name and gender of the recipient of the
letter was written with the following format: Dear Ms / Miss / Mrs / Mr / Dr +
surname. Example: "Dear Mr. Tarzan" or written without gender
"Dear Tarzan"
The use of punctuation in use British Style Salutation
written without punctuation (semicolon or comma) and the American Style use the
colon.
Dear Mr. Tarzan => examples in the British Style
Dear Mr. Tarzan: => examples in American Style
7. Subject Line
This section is a line that contains subject matter that
represents the contents of the letter. Subject was placed in the left top of
the letter.
Writing subject using British Style : Subject placed between
the Salutation and the contents of the letter.
Writing subject using American Style : Subject placed on
Salutation.
8. Body Of Line
The content of the letter containing the reason or purpose
of the letter.
9. Complimentary Close
Regards cover is often used is our respect, respect me,
greeting reverence, and wasalam. In the official letter no use closing
greeting.
The important thing to note in regards writing cover are :
- Initial greeting cover letter is written with a capital
letter
- Writing end closing greeting commas.
Greetings Closing the strongest association with Greetings.
Usually there are some rules that need our attention. The presentation also
differs between British English and American English as the following
explanation :
British English
1. If you use the recipient's name on the letter Greetings,
the greeting is closing "Yours sincerely" or "Sincerely
yours".
2. If you do not use the name of the recipient on Greetings,
the greeting cap its is "Yours faithfully" or "Faithfully
yours".
American English
Use "Sincerely" or "Sincerely yours",
for all cases, which would you use the recipient's name or not. In the email,
you can use the following to cap its greeting :
1. Regards
2. kind regards
3. Best wishes
10. Signature
Serves to convince the recipients, the recipient of the
signature can be more confident with what you have written, also include your
name or a title that you get.
11. Enclosure
Aims to write additional attachments that can be viewed by
recipients.
12. Carbon Copy Notation
This section is used to inform the recipients of the letter,
that the letter was also sent to those who need to know the contents of the
letter. CC was placed in the left bottom of the letter. Example: CC: Finance
Department.
Member name :
Thomas Pamuji Jaya (28113871)
Hadyan Milzam (23113821)
Zhafril Trisna (29113671)
